Our Meetings & Voting Rules

Regular meetings of the Association are held a minimum of five times per calendar year as set by the Executive Committee. All meetings of the Association are conducted according to Robert’s Rules of Order. Representatives of one-third of the Active Members must be present to constitute a quorum for doing business. Proxies do not count toward establishing a quorum.

​

Each Active Member has one vote. Passage of all items requiring a vote is by a simple majority of the Active Members present, or represented by proxy, except for matters involving:

(a) increases in the budget for counsel;

(b) amendments to Association by-laws.

Active Members absent may assign a proxy to an individual, either from their own system or from another Active Member, for voting on all Association business, provided that proxy forms are issued with the meeting announcement and, further, that proxies properly executed on behalf of an Active Member are in the possession of the Secretary prior to the vote being taken. The vote of a voting representative present takes precedence over a proxy vote from the same system.